Kaleidoverse ABA LLC

Privacy Policy

Notice of Privacy Policy

Kaleidoverse ABA LLC ("Kaleidoverse") is committed to safeguarding the privacy of individuals who visit www.KaleidoverseABA.com ("Visitors"), receive services through Kaleidoverse ("Clients"), and are employed by Kaleidoverse ("Employees"). This Notice of Privacy Policy outlines our practices concerning the collection, use, storage, and protection of personal information, ensuring compliance with HIPAA regulations.

Information We Collect

Kaleidoverse collects personal information from Visitors, Clients, and Employees, which may include the following:

- Visitors: Name, phone number, email address, and physical address when contacting us via our website.
- Clients: Name, phone number, email address, physical address, date of birth, insurance information, and billing information, including the name of the cardholder, address of the cardholder, credit card number, and insurance policy details.
- Employees: Name, phone number, email address, physical address, Social Security number, bank account information for payroll purposes, and other employment-related details.

Use of Collected Data

The information collected by Kaleidoverse is used for the following purposes:

- Service Provision: To provide and improve our ABA therapy services, including client intake, treatment planning, and therapy sessions.
- Communication: To communicate with Clients, potential clients, and Employees, including responding to inquiries and sending updates related to services.
- Billing and Payment: To process payments for services rendered, manage billing, and coordinate with insurance providers.
- Legal Compliance: To comply with legal obligations and protect our legal rights, including compliance with HIPAA regulations.
- Marketing: If a Client has opted into marketing communications, their contact information may be used to send newsletters, updates, and promotional materials. Clients have the right to opt out of marketing communications at any time.

Cookies and Data Usage

Kaleidoverse uses cookies to enhance the browsing experience of Visitors, analyze site traffic, and provide personalized services. A "cookie" is a small file stored on your device that helps us analyze web traffic and improve our website. We use Google Analytics to collect data on website usage patterns, which assists us in improving our services.

Storage and Retention of Data

Personal information collected by Kaleidoverse is stored securely through cloud services and retained indefinitely unless a specific request for disposal is made by the Client. We ensure that all data storage practices comply with HIPAA regulations to protect the privacy and security of personal health information.

Data Security

Kaleidoverse takes reasonable measures to protect the data of our Clients and Employees. We employ physical, electronic, and administrative safeguards to secure personal information. In the event of a data breach, Kaleidoverse will promptly notify all affected parties and take necessary steps to mitigate the breach.

Changes to This Privacy Policy

Kaleidoverse reserves the right to modify this Privacy Policy at any time. Any changes will be communicated through our website at least 30 business days before they take effect. Continued use of our services after the changes take effect constitutes acceptance of the revised policy.

Contact Us

For any questions regarding this Privacy Policy or to request changes to your personal information, please contact us directly at kristenfritsche@kaleidoverseaba.com or by phone at 936.242.2926.